Subject:
Title
Award of bid to Southwest Collision Inc. for vehicle body and frame repair services.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the award of bid to Southwest Collision Inc. for vehicle body and frame repair services.
• This contract is for annual requirements for the repair, refinishing and restoration of vehicle bodies and frames necessitated by collision damage, body deterioration and finish degradation.
• This is a twelve (12) month contract in the estimated not to exceed amount of $190,000.00 with provision for three (3) additional twelve (12) month extensions.
• One bid was received with Southwest Collision deemed the only responsive and responsible bidder. Southwest Collision is the current vendor, and their contract expires September 9, 2025.
• Other vendors were notified but could not provide the comprehensive services locally.
• Funding for this agreement is included in the FY25 Operating Budget for the Department of Administrative Services (DAS) in the Fleet Management Fund. Funding for the second fiscal year portion of this agreement is included in the requested FY26 Budget submission.
Contract No. 25-0522-B Vehicle Body and Frame Repair in the estimated average annual amount of $190,000.00 for a twelve (12) month term as the only responsive bid received meeting specifications.
Body
Strategic Priorities:
Smart Service Delivery
County Energy Use
Program Performance
Summary:
This contract will provide for the repair, refinishing and restoration of County vehicle bodies and frames necessitated by collision damage, body deterioration and finish degradation. Vehicles serviced will include passenger sedans, sport utility vehicles, light trucks, vans, medium trucks and heavy trucks. Services shall meet manufacturer’s specifications for fit and finish and conform to local regulations and industry standards for safety and quality. The contractor will provide skilled labor, tools, equipment, and materials required to complete repairs on an as-needed basis
Background/Explanation:
On March 27, 2025, the Purchasing Division issued an Invitation to Bid on behalf of the Fleet Division for vehicle body and frame repair. One bid was received with Southwest Collision as the only responsive and responsible bidder. This bid award includes provision for three (3) additional twelve (12) month extensions. This contract replaces the current contract which was awarded on September 10,2020.
Fiscal Impact:
County estimated one-year expenditure not to exceed: $190,000.00.
Funding for this agreement is included in the FY25 Operating Budget for the Department of Administrative Services (DAS) in the Fleet Management Fund.
Funding for the second fiscal year portion of this agreement is included in the requested FY26 Budget submission.
Delegated Authority:
Authority for the County Administrator to award this bid is granted under Code Section 2-62(a)(1).
Staff Member Responsible:
Don Moore, Fleet Director, Administrative Services
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Bid Tabulation