Subject:
Title
First Amendment to the purchase authorization with Shaw Integrated and Turf Solutions, Inc, and Tarkett USA Inc. for Flooring Materials with Related Supplies and Services.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the First Amendment to the purchase authorization with Shaw Integrated and Turf Solutions, Inc., and Tarkett USA Inc. for Flooring Materials with Related Supplies and Services.
• This purchase authorization provides for requirements of flooring materials, related supplies, and services primarily used for office renovations and/or programmed carpet/flooring replacement.
• First Amendment with Shaw Integrated and Turf Solutions, Inc. for an increase of $1,453,000.00 and Tarkett USA Inc. for an increase of $500,000.00 with a total combined increase in the amount of $1,953,000.00 to meet the departmental requirements of flooring materials, related supplies, and services through the remainder of the state of Florida contract term - August 2027.
• Pricing is per the State of Florida Contract No. 301617000-SRCWL-ACS, effective through August 9, 2027.
• The County Administrator has the authority to approve County contracts in any amount utilizing State of Florida bid or negotiated contracts.
• Funding for this agreement is included in the FY25 Operating Budget for Construction and Property Management (CPM) in the General Fund and Capital Projects Fund. Funding for the second year of this agreement is included in the requested FY26 Budget submission and will likely be requested in future budgets
Contract No. 24-0923-S in the increased amount of $1,953,000.00 for a revised total contract amount of $3,903,000.00, through August 9, 2027.
Body
Strategic Priorities:
Resilient Infrastructure and Environment
1.2 Maintain and enhance County infrastructure.
Summary:
This First Amendment provides additional funds through the remainder of the contract term.
This amendment provides a mechanism for CPM to purchase flooring materials, supplies, and related services, including, but not limited to the removal and disposal of old flooring and the preparation and installation of new flooring.
Background/Explanation:
The County Administrator approved this purchase authorization in the amount of $1,950,000.00 on September 9, 2024 with four vendors: Bentley Mills, Mannington, Shaw, and Tarkett per pricing on State of Florida Contract No. 301617000-SRCWL-ACS valid through August 9, 2027.
Fiscal Impact:
Current contract expenditure not-to-exceed: $1,950,000.00
First Amendment increase not-to-exceed: $1,953,000.00
Revised estimated expenditure not-to-exceed: $3,903,000.00
Funding for this agreement is included in the FY25 Operating Budget for CPM in the General Fund and Capital Projects Fund. Funding for the second year of this agreement is included in the requested FY26 Budget submission and will likely be requested in future budgets
Delegated Authority:
Authority for the County Administrator to sign these agreements is granted under Code Section 2-185(a).
Staff Member Responsible:
Bill Greer, Director, Construction and Property Management
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
First Amendment (2)