Subject:
Title
Purchase authorization with Clean and Safe Global Inc DBA Sani Chem Cleaning Supplies for janitorial and facility maintenance supplies.
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Recommended Action:
Recommended Action
Approval by the County Administrator of the purchase authorization with Clean and Safe Global Inc DBA Sani Chem Cleaning Supplies (Sani Chem) for direct purchase of janitorial and facility maintenance supplies.
• This contract is for the direct purchase of janitorial supplies versus paying a markup to the current janitorial vendor. Exercising this alternative buying process with direct purchase will save the county money.
• This purchase authorization provides Construction & Property Management (CPM) with janitorial and facility maintenance supplies on an “as-needed” basis, ensuring product consistency, cost control, and compliance with standardized cleaning protocols.
• As a result of approval of this purchase authorization, the contract will provide CPM a minimum 10% discount off catalog pricing, compared to the 10% markup currently paid under the current janitorial services contract.
• Prices, terms, and conditions are per The Interlocal Purchasing System (“TIPS”) National Cooperative Contract No. 230903, Industrial and Facility Equipment, Chemicals, Supplies, and Services.
• Contract expenditure is estimated at $237,176.47 annually with a total not to exceed amount of $336,000.00 for a period of 17-months, effective through TIPS contract expiration of November 30, 2026. There is provision for one (1) one-year term extension.
• Funding for this agreement is included in the FY25 Operating Budget for CPM in the General Fund.
Contract No. 25-0704-PB for an average annual amount of $237,176.47 with a 17-month term in the total not to exceed amount of $336,000.00, with an annual expenditure of $237,176.47, effective through November 30, 2026.
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Strategic Priorities:
Smart Service Delivery
4.1 Optimize County energy use
4.4 Pursue continuous improvement
Summary:
This purchase authorization provides CPM with janitorial and facility maintenance supplies on an as-needed basis, ensuring product consistency, cost control, and compliance with standardized cleaning protocols.
Background/Explanation:
Prices, terms, and conditions are per TIPS national cooperative contract no, 230903 Industrial and Facility Equipment, Chemicals, Supplies, and Services effective through November 30, 2026.
Fiscal Impact:
Estimated annual expenditure: $237,176.47
Estimated 17-month expenditure not to exceed: $336,000.00
Funding for this agreement is included in the FY25 Operating Budget for CPM in the General Fund.
Delegated Authority:
Authority for the County Administrator to approve this purchase authorization is granted under Code Section 2-62(a)(1).
Staff Member Responsible:
Bill Greer, Director, Construction and Property Management
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
N/A