Subject:
Title
Second Amendment to the Purchase Authorization with Herc Rentals, Inc. for rental of construction, maintenance and operational related equipment.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Second Amendment to the Purchase Authorization with Herc Rentals, Inc. for the rental of construction, maintenance and operational related equipment.
• This contract provides a cost-effective mechanism for County departments to rent industrial, construction, maintenance, and operational equipment and tools on an as needed basis.
• This Amendment includes an increase in the amount of $123,000.00 for a new contract total not to exceed $1,343,085.00 until October 31, 2025.
• Pricing and contract term are per the State of Florida Contract No. 518-410-19-ACS valid through October 31, 2025, with an option for a 2-year extension that has not been exercised by the State at this time.
• The County Administrator has authority to approve purchases in any amount from State of Florida awarded contracts, per Code Section 2-164(2)(a).
• The Agreement was approved by the County Administrator on February 13, 2023, thru October 31, 2023, for a total contract expenditure of $348,085.00, and the First Amendment on September 25, 2023, extending to October 31, 2025, with new contract total not-to-exceed $1,220,085.00.
• This request is budgeted for in the FY25 Budget of Airport (PIE), Construction and Property Management (CPM), Parks and Conservation Resources (PCR), Public Works, Solid Waste (DSW), and Utilities (PCU) in the Airport Operating and Revenue Fund, General Fund, County Transportation Trust Fund, Surface Water Utility Fund, Solid waste Revenue and Operating Fund, Water Revenue and Operating Fund, and Sewer Revenue and Operating Fund.
• As this is a countywide contract, it can be utilized by other departments requiring operating supplies. Approval for the use of any other funds and whether budgetary conditions are met will need to be made on a department-by-department basis. Future funding will be dependent of an adopted budget starting in FY26.
Contract No. 23-0128-Piggyback-State increase in the amount of $123,000.00 for a revised not-to-exceed expenditure of $1,343,085.00 until October 31, 2025. Body
Strategic Priorities:
Healthy and Safe Communities
2.2 Enhance community safety
Smart Service Delivery
4.2 Achieve and maintain a high level of customer satisfaction
4.4 Pursue continuous improvement
Summary:
This Second Amendment increases the contract in the amount of $123,000.00 for a new contract total not-to-exceed $1,343,085.00 through October 31, 2025, to allow departments to rent construction, maintenance, and operational related equipment on an as-needed basis. The term of the contract aligns with the State of Florida Contract that has an optional 2-year extension that has not been exercised by the state at this time.
Background/Explanation:
Pricing is per the State of Florida Contract No. 518-410-19-ACS for the rental of construction, maintenance and operational related equipment. This Agreement was approved by the County Administrator on February 13, 2023, for a nine (9) month term in the total not to exceed amount of $348,085.00. The First Amendment was approved by the County Administrator on September 25, 2023, to extend the Agreement through October 31, 2025, to align with the State of Florida extension, and increase by $872,000.00 for a revised not to exceed amount of $1,220,085.00.
Fiscal Impact:
Current not-to-exceed: $1,220,085.00
Amendment No. 2 increase: $123,000.00
Revised not-to-exceed amount: $1,343,085.00
This request is budgeted for in the FY25 Budget of Airport (PIE), Construction and Property Management (CPM), Parks and Conservation Resources (PCR), Public Works, Solid Waste (DSW), and Utilities (PCU) in the Airport Operating and Revenue Fund, General Fund, County Transportation Trust Fund, Surface Water Utility Fund, Solid waste Revenue and Operating Fund, Water Revenue and Operating Fund, and Sewer Revenue and Operating Fund.
As this is a countywide contract, it can be utilized by other departments requiring operating supplies. Approval for the use of any other funds and whether budgetary conditions are met will need to be made on a department-by-department basis. Future funding will be dependent of an adopted budget starting in FY26.
Delegated Authority:
Authority for the County Administrator to approve this purchase authorization is granted under Code Section 2-164(2)(a).
Staff Member Responsible:
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services Department
Partners:
N/A
Attachments:
Second Amendment