Subject:
Title
Ranking of firms and agreement with Cotton Commercial USA, Inc., and Patriot Response Group, LLC for Emergency Feeding Services, providing services as needed to ensure business continuity and enable the Emergency Operations Center to coordinate feeding as required.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the ranking of firms and Agreements with Cotton Commercial USA, Inc., and Patriot Response Group, LLC for Emergency Feeding Services.
• These contracts are for food services required during emergency activations typically utilized by Emergency Management, Public Works and Utilities. These two contracts will be in addition to the award to Mattison’s 41 LLC to ensure business continuity services for the emergency response teams.
• Four submittals received with award recommended to the second and third highest-ranked firms for emergency feeding services, as the highest-ranked firm withdrew its proposal.
• Funding for these contracts is not budgeted until the time of disaster events. A portion of the costs incurred will likely be offset with reimbursement from the Federal Emergency Management Agency, the State of Florida, or other government entities.
Contract No. 25-0289-RFP: Emergency Feeding Services, in the combined amount of $775,000.00 for a sixty-month term, or approximately $155,000.00 annually.
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Strategic Priorities:
Resilient Infrastructure and Environment
1.1 Maintain and enhance County infrastructure
Summary:
The Emergency Management Department requests the award of this contract for emergency food services to be utilized in the event of an emergency activation due to a catastrophic event. The contract includes a provision for unit prices to be adjusted at one (1) year after the date of award and thereafter annually for the life of the contract, based on the Consumer Price Index or 5%, whichever is less.
Background/Explanation:
The Purchasing Division solicited a Request for Proposal, which closed on February 27, 2025. Four submittals were received. Negotiations concluded on May 5, 2025. This contract will provide hot meals at the County Operations Center, the Public Works Emergency Building, and the Utilities Department South Building for employees working off-site; box breakfasts, lunches, and dinners will be provided.
Fiscal Impact:
As this is a contingency contract, funds have not been specifically budgeted; based on food expenditures during the last activation, an initial amount of $775,000.00 is requested.
Total Combined 5-year Estimated expenditure not to exceed $775,000.00
Specific Funding for these contracts is not budgeted until the time of disaster events. A portion of the costs incurred will likely be offset with reimbursement from the Federal Emergency Management Agency, the State of Florida, or other government entities.
Delegated Authority:
Authority for the County Administrator to sign these Agreements is granted under Code Section 2-188(2).
Staff Member Responsible:
Cathie Perkins, Director, Emergency Management
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Ranking