Subject:
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Purchase authorization with ErgoFlex Systems, Inc d/b/a Xybix Systems, Inc. for public safety communications products, services, and solutions for the Department of Safety & Emergency Services.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the purchase authorization with ErgoFlex Systems, Inc dba Xybix Systems, Inc. (Xybix) for public safety communications products, services, and solutions.
• This purchase authorization with Xybix is for replacement console furniture for the Regional 911 Center and Pinellas Safety Communications Office (PSCO) teletypewriter center.
• This purchase authorization is necessary to replace 911 console furniture that is at end of useful life for the Safety and Emergency Services Department (SES).
• Pricing, terms, and conditions are per State of Florida Contract No. 43190000-22-NASPOACS, effective through December 30, 2026.
• County Code 2-164(b) provides delegated authority to the County Administrator to approve “piggybacks” from State of Florida contracts in any amount.
• Funding in the amount of $1,875,000.00 is appropriated in the Fiscal Year 2025 SES operating budget in the Emergency Communications Special Revenue fund (1025) for this expenditure.
Contract No. 25-0525-S in the not-to-exceed amount of $1,640,354.77.
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Strategic Priorities:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This purchase authorization is for ErgoFlex Systems, Inc dba Xybix Systems, Inc. to replace the current console furniture for the 911 center and Pinellas Safety Communications Office (PSCO) teletypewriter (TTY) center. The purchase includes freight and installation of new consoles, and removal / disposal of old consoles.
Background/Explanation:
The purchase is necessary for Safety and Emergency Services to continue to replace end-of-life equipment.
Pricing, terms, and conditions are per State of Florida Contract No. 43190000-22-NASPO-ACS, effective through December 30, 2026.
Fiscal Impact:
Estimated not to exceed expenditure: $1,640,354.77. Funding in the amount of $1,875,000.00 is appropriated in the FY25 SES operating budget in the Emergency Communications Special Revenue fund (1025) for this expenditure.
Delegated Authority:
Authority for the County Administrator to approve this purchase authorization is granted under Code Section 2-164(b).
Staff Member Responsible:
Jim Fogarty, Bureau Director, Safety & Emergency Services
Judith Weshinskey-Price, Director, Safety & Emergency Services
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Purchase Authorization