Subject:
Title
Second Amendment to the agreement for term extension with Stolze Door Company dba Overhead Door of Clearwater for overhead security doors, maintenance, repair, and replacement services - a Tampa Bay Area Cooperative Contract.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Second Amendment for term extension with Stolze Door Company dba Overhead Door of Clearwater for Overhead Security Doors, Maintenance, Repair, and Replacement Services.
• This Cooperative contract is for annual requirements of overhead/security door maintenance, repair, and replacement.
• The Second Amendment exercises the first and final twenty-four-month term extension and increases the contract $382,040.00 ($191,020.00 annually), effective through March 11, 2028, on behalf of Construction & Property Management (CPM), Utilities, and St. Pete Clearwater Airport.
• This contract was approved by the County Administrator on March 12, 2021, in the amount of $630,100.00 for sixty months. On December 30, 2024, the First Amendment was approved by the County Administrator for an increase in the amount of $325,000.00 due to increased contract usage to repair and replace overhead doors damaged by Hurricanes Helene and Milton.
• Funding for the first year of this amendment is included in the FY25 Operating Budget and partially included in the FY26 requested budget for CPM and the St. Pete-Clearwater International Airport (PIE) in the General Fund and Airport Revenue and Operating Fund.
Contact No. 21-0052-B increase in the amount of $382,040.00 for a County revised not to exceed amount of $1,337,140.00 with an estimated County annual expenditure of $191,020.00 through March 11, 2028.
Body
Strategic Priorities:
Resilient Infrastructure and Environment
• Traffic Volume
• Travel Time to Work
Smart Service Delivery
• County Energy Use
• Program Performance
Summary:
The Second Amendment exercises the first and final twenty-four-month term extension and increases the contract expenditure in the amount of $382,040.00 through March 11, 2028, with an estimated annual expenditure of $191,020.00.
Background/Explanation:
This contract was awarded by the County Administrator on March 12, 2021, in the amount of $630,100.00 for sixty months. On December 30, 2024, the First Amendment was approved by the County Administrator for an increase in the amount of $325,000.00 due to increased contract usage to repair and replace overhead doors damaged by Hurricanes Helene and Milton.
This cooperative contract is facilitated and administered by the County. As part of the competitive solicitation, requirements were included for cooperative participants which included City of Clearwater, City of Indian Rocks Beach, Town of Indian Shores, City of Oldsmar, City of Tarpon Springs. Cooperative participants are responsible for their own awards and issuance of their own purchase orders.
Fiscal Impact:
Approved expenditure not to exceed: $ 955,100.00
Second Amendment not to exceed: $ 382,040.00
Revised contract expenditure not to exceed: $1,337,140.00
Funding for the first year of this amendment is included in the FY25 Operating Budget and partially included in the FY26 requested budget for CPM and the St. Pete-Clearwater International Airport (PIE) in the General Fund and Airport Revenue and Operating Fund.
Delegated Authority:
Authority for the County Administrator to sign this Second Amendment is granted under Code Section 2-62(a)(2) and 2-188(4).
Staff Member Responsible:
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Second Amendment