Subject:
Title
First Amendment to the agreement with EOLA Power, LLC for Traffic Uninterrupted Power Supply, batteries, traffic, and solar flashers.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the First Amendment to the Agreement with EOLA Power, LLC for Traffic Uninterrupted Power Supply (UPS), batteries, traffic, and solar flashers.
• This contract provides for the purchase of UPS batteries used for backup power at signalized traffic intersections and solar flasher locations during outages and prevents power disruptions for continuous control of traffic flow.
• This Amendment exercises the first of four 12-month term extensions and increase the contract in the amount of $253,945.60 for a revised total not to exceed of $507,891.20.
• Per County Code 2-188(d) and 2-62(a)(12), the County Administrator has the authority to exercise contract term extensions that were originally approved by the Board of County Commissioners.
• This Amendment is budgeted in the Transportation Trust Fund in the FY25 Adopted budget.
Contract No. 24-0161-ITB increase in the amount of $253,945.60 for a revised total in the amount of $507,891.20, effective for an additional 12-month period from May 21, 2025 to May 20, 2026.
Body
Strategic Plan:
Foster Continual Economic Growth and Vitality
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity.
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of County Services and Support.
Summary:
This contract is for the purchase of UPS batteries for use in traffic intersections and at solar flasher locations to be ordered as and when required. The new batteries will replace non-functioning batteries in the UPS traffic controller cabinets and solar flasher units.
This contract is effective for an additional twelve (12) month period with a total not to exceed of $507,891.20. This contract will allow for three (3) additional twelve (12) month extensions and price adjustments (decrease/increase) in an amount not to exceed the average of the Producer Price Index (CPI) or 8%, whichever is less following approval of this term extension.
Background/Explanation:
On May 21, 2024, the Board of County Commissioners approved the award of bid for $253,945.60 for the initial 12-month term with provision for four (4) 12-month renewals.
Fiscal Impact:
Current Approval Amount: $253,945.60
Amendment No. 1 Increase: $253,945.60
Revised Contract Upset Limit: $507,891.20
Delegated Authority:
Authority for the County Administrator to approve and execute this First Amendment is granted under Code Section 2-188(d) and 2-62(a)(12).
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
N/A