Subject:
Title
Increase upset limit to the Blanket Purchase Agreement with Allen Enterprises, Inc to provide exclusive components and parts for lighting of runways and taxiways at the Airport.
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Recommended Action:
Recommended Action
Approval by the County Administrator to increase the upset limit on the Blanket Purchase Agreement with Allen Enterprises, Inc, to provide exclusive components and parts for lighting of runways and taxiways at the St. Pete Clearwater International Airport (PIE).
• The increase provides PIE the ability to maintain and update lighting and fixtures for runways and taxiways.
• Increase the upset limit in the amount of $240,513.87 with an increased estimated annual expenditure of $149,914.87 through September 30, 2026.
• The Purchasing Director awarded this contract in the amount of $185,661.00 on March 17, 2021, for a 60-month term and subsequently amended the contract twice to add additional funding due to increased usage. The contract usage has now exceeded the Purchasing Director’s authority.
• Funds in the amount of $429.000.00 are included in the Airport Revenue and Operating FY25 Adopted Budget. Funding for future years will likely be requested in future budgets.
Contract No. 21-0408-N increase of $240,513.87 for revised total contract amount of $749,574.37 through September 30, 2026; revised annual expenditure $149,914.87.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources.
5.3 Ensure effective and efficient delivery of county services and support.
5.4 Strive to serve the needs of all Pinellas County residents and customers.
Summary:
Approve the increase to the upset limit of $240,513.87 for a revised total expenditure of $749,574.37 to provide components and parts for lighting of runways and taxiways at PIE through September 30, 2026.
PIE is responsible for maintaining the various lighting systems used around the airport for the safety of passengers and PIE staff. PIE Facilities plans to order parts for a beacon, LED signs, signs panels, quartz lamps, pavement, a regulator, and to repair damage related to an internal report.
Background/Explanation:
The Purchasing Director awarded this contract in the amount of $185,661.00 on March 17, 2021, for a 60-month term and subsequently amended the contract twice to add additional funding due to increased usage. The contract usage has now exceeded the Purchasing Director’s authority.
Fiscal Impact:
Current approved amount: $509,060.50
Increase to upset limit: $240,513.87
Revised Total Amount Not to Exceed: $749,574.37
Funding is derived from departments operating budget.
The contract is included in the FY25 Adopted Budget. The annual amount expected to be spent on the contract is approximately 50% percent higher than in most recent years due to unanticipated repairs due to damages.
Delegated Authority:
Authority for the County Administrator to approve this request is granted under Code Section 2-62(a)(2).
Staff Member Responsible:
Tom Jewsbury, Director, Airport
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
N/A