Subject:
Title
Reject the bid from eNcloud Services LLC on the basis of being non-responsive for not meeting bid requirements and approval of the award of bid and agreements with All Administrative Solutions d/b/a All Enterprise Solutions and Mega Service Solutions for Temporary Emergency Labor for Emergency Management.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator to reject the bid from eNcloud Services LLC on the basis of being non-responsive for not meeting bid requirements and approval of the award of bid and agreements with All Administrative Solutions d/b/a All Enterprise Solutions and Mega Service Solutions for Temporary Emergency Labor for Emergency Management.
• This contract provides a mechanism for the Emergency Management department to employ temporary day laborers on an as needed basis, particularly for emergency situations.
• Eleven (11) bids were received with award recommendation to the two lowest responsive and responsible bidders: All Administrative Solutions dba All Enterprise Solutions and Mega Service Solutions for a total combined amount of $983,392.00.
• Funding for this contract will be made available from General Fund at the time of need, after a disaster. A portion of the costs incurred will likely be offset with reimbursement from the Federal Emergency Management Agency and the State of Florida.
Contract No. 24-0976-ITB for a forty-eight-month combined total of $983,392.00, or $245,848.00 annually.
Body
Strategic Plan:
Ensure Public Health, Safety and Welfare
2.1 Provide planning, coordination, prevention, and protective services to create and enhance a safe, secure, and healthy community.
Deliver First-Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations.
Summary:
This contract provides a mechanism for the Emergency Management department to employ temporary day laborers on an as needed basis, particularly for emergency situations. During an emergency event, the County may require personnel to work at various locations, including but not limited to the Emergency Operations Center, logistical staging areas, shelters, base camps, and/or community points of distribution sites.
This contract period is for forty-eight (48)-months, with pricing held firm for the duration of the contract and includes a provision for one (1) additional twelve (12)-month term extension.
Background/Explanation:
The Purchasing Division received eleven bids on September 17, 2024, for temporary emergency labor services for Emergency Management with award recommendation to the two lowest responsive and responsible bidders.
After a historical 2024 Hurricane season, Emergency Management is seeking to establish a contract to provide temporary staffing on an as and when needed basis. The temporary staff will not be relegated to just hurricane responses but will be available year-round to assist Emergency Management should an emergency arise where hiring temporary staff would be essential.
Fiscal Impact:
Contract expenditure not-to-exceed $983,392.00
Estimated annual expenditure not-to-exceed $245,848.00
Funding will be reimbursed through Grants and FEMA Federal funding.
Delegated Authority:
Authority for the County Administrator to approve and execute these Agreements is granted under Code Section 2-62(a)(1).
Staff Member Responsible:
Cathie Perkins, Director, Emergency Management
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreements(2)
Bid Tabulation