Subject:
Title
Purchase authorization with W.W. Grainger, Inc. for Facilities Maintenance Repair, and Operations (MRO) and Industrial Supplies.label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the purchase authorization with W.W. Grainger, Inc. (Grainger) for Facilities MRO and Industrial supplies.
• This purchase authorization includes the Grainger Vending Machine program, which has been in place since 2012, providing a secure and efficient method to provide MRO supplies to large departments such as Parks and Conservation Resources, Public Works, Construction Services and Property Management and Utilities.
• Typical products purchased include, but are not limited to, personal protective equipment, chemicals, janitorial supplies, trash bags, hand soap, and hand tools.
• Prices, terms, and conditions are per State of Florida contract no. 31160000-25-NASPO-ACS.
• Per County Code, the County Administrator may approve purchase authorizations from State of Florida contracts in any amount.
• This purchase authorization became effective on January 1, 2025 (Grainger initially would not execute the County agreement), through August 31, 2026. The authorization has one (1) four (4) year term extension.
• Funding for this agreement is included in the FY25 Operating Budget for Construction and Property Management (CPM), PCR, Economic Development (PCED), Airport (PIE), and the Department of Solid Waste (DSW) in the General Fund, STAR Center Operations Fund, Airport Revenue and Operating Fund, and Solid Waste Revenue and Operating Fund.
Contract No. 25-0212-PB in the not to exceed amount of $2,400,000.00 through August 31, 2026.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:Summary
This purchase authorization enables County departments to continue purchasing supplies in a cost-effective manner. Grainger provides competitive pricing on commonly utilized items including, but not limited to fluorescent lamps, hand tools, paper products, hand soap, chemicals, safety supplies, latex work gloves, insect repellant, and trash bags. The PCR, Public Works, Construction Services and Property Management, and Utilities departments are the primary users of products contained under this purchase authorization.
Additionally, Grainger’s vending machine program gives departments the ability to have continuous stock of commonly used MRO products at convenient locations. Commonly stocked vending products include: first aid supplies, restroom cleaning supplies, gloves, and trash bags.
Body
Background Information:
Prices, terms, and conditions are per contract no. 31160000-25-NASPO-ACS for Facilities Maintenance Repair, and Operations (MRO) and Industrial Supplies.
Fiscal Impact:
Estimated expenditure not to exceed: $2,400,000.00
Funding for this agreement is included in the FY25 Operating Budget for Construction and Property Management (CPM), PCR, Economic Development (PCED), Airport (PIE), and the Department of Solid Waste (DSW) in the General Fund, STAR Center Operations Fund, Airport Revenue and Operating Fund, and Solid Waste Revenue and Operating Fund.
Delegated Authority:
Authority for the County Administrator to approve this purchase authorization is granted under Code Section 2-185(a).
Staff Member Responsible:
Joe Lauro, Director, Administrative Services
Merry Celeste, Division Director, Purchasing, Administrative Services
Partners:
N/A
Attachments:
Agreement