Subject:
Title
Change Order No. 1 to the emergency purchase with T. Wayne Hill Trucking Inc. for emergency pumping services.
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Recommended Action:
Recommended Action
Approval by the County Administrator of Change Order No. 1 to T. Wayne Hill Trucking Inc. for emergency pumping services.
• This purchase is for emergency pumping and tankering services not-to-exceed $463,320.00.
• Funding for this contract has been made available from reserves for Hurricane Milton recovery. A portion of the costs incurred will likely be offset with reimbursement from the Federal Emergency Management Agency and the State of Florida.
• Reserve-Contingency funds in the amount of $16,372,480.00 are included in the Sewer Revenue and Operating FY25 Adopted Budget.
Contract No. 25-00026-E increase of $248,820.00 for a revised not-to-exceed amount of $463,320.00.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Change Order No. 1 increases the total pumping and tankering in the amount of $248,820.00 for a revised total not-to-exceed amount of $463,320.00.
Background/Explanation:
The County Administrator approved the request from Utilities for Emergency Pumping and Tankering on October 11, 2024, in the amount of $214,500.00.
Fiscal Impact:
Original approved amount: $214,500.00
Increase due to Change Order No. 1: $248,820.00
Revised not-to-exceed amount: $463,320.00
Funding for this contract has been made available from reserves for Hurricane Milton recovery. A portion of the costs incurred will likely be offset with reimbursement from the Federal Emergency Management Agency and the State of Florida.
As an eligible permanent disaster repair, funds are available for this item via contingency reserves. Up to 75% of expenditures may be reimbursed via the Federal Emergency Management Agency’s Public Assistance Program and an additional 12.5% of expenditures may be reimbursed by the State of Florida. The total fiscal impact to the County is estimated between $67,155.00 and $77,225.25.
Delegated Authority:
Authority for the County Administrator to approve this emergency purchase is granted under Code Section 2-181.
Staff Member Responsible:
Jeremy Waugh, Director, Utilities Department
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
N/A