Subject:
Title
Change Order No. 4 to the emergency purchase with Waterfront Property Services LLC DBA Gator Dredging for Hurricane Helene - Emergency Sand Clean-up.
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Recommended Action:
Recommended Action
Approval by the County Administrator of Change Order No. 4 to the emergency purchase with Waterfront Property Services LLC DBA Gator Dredging for Hurricane Helene - Emergency Sand Clean-up adds Upham Beach and Tiki Garden Beach locations.
• This contract provides emergency hurricane sand removal, screening, and replacement.
• Change Order No. 4 increases the request in the amount of $603,000.00 for a total revised contract amount of $7,450,250.00 for sand repurposing, including removal, screening and placement.
o Upham Beach - Placement back on adjacent beach.
o Tiki Garden Beach - Placement back on adjacent beach.
• Sand was cleared from roadways on Upham Beach & Tiki Garden Beach by the Department of Transportation (FDOT) and Gator Dredging as part of the emergency clearing work on the barrier islands.
• Funding for this contract has been made available from reserves for Hurricanes Helene and Milton recovery. A portion of the costs incurred will likely be offset with reimbursement from the Federal Emergency Management Agency and the State of Florida.
Contract No. 25-00019-E increase of $603,000.00 for a revised not-to-exceed amount of $7,450,250.00.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Change Order No. 4 increases the request in the amount of $603,000.00 for a revised total not-to-exceed amount of $7,450,250.00. Adds Upham Beach and Tiki Garden Beach locations.
Background/Explanation:
The County Administrator approved the request from Public Works for Emergency Hurricane Sand Clean-up on October 11, 2024, in the amount of $4M from Sunset Beach and Pass-A-Grille locations. Change orders one, two and three were also subsequently approved by the County Administrator for emergency sand cleanup.
Fiscal Impact:
Original approved amount: $4,000,000.00
Increase due to Change Order No. 1: $ 351,250.00
Increase due to Change Order No. 2: $ 989,000.00
Increase due to Change Order No. 3: $1,507,000.00
Increase due to Change Order No. 4: $ 603,000.00
Revised not-to-exceed amount: $7,450,250.00
Funding for this contract has been made available from reserves for Hurricanes Helene and Milton recovery. A portion of the costs incurred will likely be offset with reimbursement from the Federal Emergency Management Agency and the State of Florida.
Delegated Authority:
Authority for the County Administrator to approve this emergency purchase is granted under Code Section 2-181.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Upham Beach and Tiki Garden Beach Estimate