Subject:
Title
Increase to the emergency feeding services expenditure with Banquet Masters Inc. for Hurricanes Helene and Milton.
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Recommended Action:
Recommended Action
Approval by the County Administrator to increase the emergency feeding services expenditure with Banquet Masters Inc. for Hurricanes Helene and Milton.
• On September 23, 2023, the governor has issued a State of Emergency for Hurricane Helene.
• Increase to the emergency contract expenditure for emergency feeding services in the amount of $500,000.00 for Hurricanes Helene and Milton for a total contract expenditure of $1,000,000.00.
• On October 4, 2024, the County Administrator approved an Emergency Expenditure for feeding services with Banquet Masters Inc in the amount of $500,000.00.
• This increase is required to process payment for current invoices totalling $503,031.00 as well as providing $263,115.75 for any future expenditures, if needed through the remainder of the contract term.
• Funding for this contract has been made available from General Fund reserves for Hurricanes Helene and Milton response. A portion of the costs incurred will likely be offset with reimbursement from the Federal Emergency Management Agency and the State of Florida.
Contract No. 25-00002-E in the amount of $500,000.00 for Banquet Masters Inc. for a new contract total of $1,000,000.00. ...Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare 2
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Services to the Public and Our Customers
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Increase to the contract expenditure for emergency feeding services is $500,000.00 for Hurricanes Helene and Milton. This increase is required to process payment for current invoices totally $503,031.00 as well as providing $263,115.75 for any future expenditures, if needed.
Background/Explanation:
On September 23, 2023, the governor has issued a State of Emergency for Hurricane Helene. On October 4, 2024, the County Administrator approved an Emergency Expenditure for feeding services with Banquet Masters Inc in the amount of $500,000.00.
Fiscal Impact:
Approved contract expenditure not-to-exceed: $ 500,000.00
Increase contract expenditure not-to-exceed: $ 500,000.00
New total contract expenditure not-to-exceed: $1,000,000.00
Funding for this contract has been made available from General Fund reserves for Hurricanes Helene and Milton response. A portion of the costs incurred will likely be offset with reimbursement from the Federal Emergency Management Agency and the State of Florida.
Delegated Authority:
Authority for the County Administrator to approve this emergency expenditure is granted under Code Section 2-181.
Staff Member Responsible:
Cathie Perkins, Director, Emergency Management
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
N/A