Subject:
Lease Agreement with Frear Corporation.
Recommended Action:
.Recommended Action
Approval and execution by the County Administrator of the Lease Agreement (Lease) for warehouse space located at 11642 Walsingham Road, Unit A, Largo (Premises), to be occupied by EMS & Fire Administration (EMS).
• This lease and warehouse space replace the existing lease with Metro storage for the current EMS warehouse.
• The new Premises better accommodates EMS requirements for storage of medical supplies and for a workspace within the warehouse.
• The Premises is well situated for convenient access by EMS.
• The Premises is 3,000 square feet.
• The Lease term will be for five (5) years from December 1, 2024, to November 30, 2029.
• The annual lease cost is $57,240, $4,770.00 per month, which is the sum of the base rent of $4,500.00 plus $270.00 in cost sharing for water, landscape maintenance, and trash.
• EMS currently has fourteen (14) storage units at Metro Storage for a total of 4,200 square feet of storage space with an annual cost of $88,284.00.
• This new agreement will result in an annual savings of $31,044.
• Funding for this contract is included and consistent with the FY25 Adopted Budget of the Department of Safety and Emergency Services Emergency Medical Services Fund.
.Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to serve the needs of all Pinellas County residents and customers
Summary:
Approval and execution of the Lease will provide the required warehouse space for EMS to store medical supplies and have sufficient workspace for operations. Leasing of this warehouse improves EMS capabilities and replaces the warehouse space currently leased by EMS with Metro Storage and results is annual savings of $31,044.
Background/Explanation:
EMS currently leases off-site space with Metro Storage. Those leases will be terminated upon full execution of this agreement.
EMS has fourteen(14) storage units, and the facilities are shared with the public. This means that while gathering EMS supplies, especially for something like a hurricane, EMS needs to be mindful of people using the space, like someone moving furniture down the aisle.
During a hurricane, the storage facility shuts down, and access is restricted. This makes pre-planning essential, as EMS cannot retrieve hurricane shelter supplies once the facility is closed.
Additionally, Metro Storage lost power during the last hurricane, so even in an emergency, EMS could not access the building for essential supplies.
This Lease will serve to replace the existing leased warehouse space occupied by the EMS. The move to a new warehouse space improves EMS operations and storage capabilities.
Fiscal Impact:
Fiscal impact for Fiscal Year 2025 (FY25) is $57,240.00. This agreement will generate an annual savings of $31,044.
Funding for this contract is included and consistent with the FY25 Adopted Budget of the Department of Safety and Emergency Services Emergency Medical Services Fund.
Delegated Authority:
Authority for the County Administrator to sign this amendment is granted under Code Section 2-62(a)(2).
Staff Member Responsible:
James Fogarty, Bureau Director Safety and Emergency Services
Partners:
EMS & Fire Administration
Attachments:
Lease Agreement
Exhibit A
Exhibit B