Subject:
Title
Emergency approval of lodging in response to Hurricanes Helene and Milton
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Recommended Action:
Recommended Action
Emergency approval by the County Administrator of lodging in response to Hurricanes Helene and Milton.
• Anticipated not to exceed (NTE) expenditure for each hotel in which staff is tracking the room rentals per storm:
o The Windham Grand Clearwater Beach, NTE $400K
o Holiday Inn Hotel & Suites Harbourside, NTE $200K
o Marriott International Inc., NTE $300K
o Gulfview Lodging LLP, NTE $200K
o Dolphin Sands Clearwater Beach, NTE $200k
o Springhill Suites & Residence Inn, NTE $200K
o Danste Hospitality Group LLC, NTE $200K
o Tradewinds, NTE $200K
o Total NTE for eight above hotels, $1.5M
• Other hotels were utilized but for lesser amounts for each storm and were approved by the Purchasing Director.
• Rooms were used for multiple fire fighter strike teams consisting of emergency vehicle technicians, water tender strike teams, and engine strike teams as well as National Guard troops.
• Funding for this contract has been made available from General Fund reserves for Hurricane Milton response. A portion of the costs incurred will likely be offset with reimbursement from the Federal Emergency Management Agency and the State of Florida.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to create and enhance a safe, secure, and healthy community
Summary:
Emergency approval of lodging in response to Hurricanes Helene and Milton with anticipated not to exceed (NTE) expenditure for each hotel in which staff is tracking the room rentals per storm:
-The Windham Grand Clearwater Beach, NTE $400K
-Holiday Inn Hotel & Suites Harbourside, NTE $200K
-Marriott International Inc., NTE $300K
-Gulfview Lodging LLP, NTE $200K
-Dolphin Sands Clearwater Beach, NTE $200k
-Springhill Suites & Residence Inn, NTE $200K
-Danste Hospitality Group LLC, NTE $200K
-Tradewinds, NTE $200K
Numerous hotels were utilized but for lesser amounts for each storm and were approved by the Purchasing Director. Rooms were used for multiple fire fighter strike teams consisting of emergency vehicle technicians, water tender strike teams, and engine strike teams as well as National Guard troops.
Background/Explanation:
Emergency lodging in response to Hurricanes Helene and Milton.
Fiscal Impact:
Total not to exceed to date for the eight hotels: $1,500,000.00
Delegated Authority:
Authority for the County Administrator to approve this expenditure is granted under Code Section 2-181.
Staff Member Responsible:
Brain Lowack, Director, Convention and Visitors Bureau
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
N/A