Subject:
Title
First Amendment to the purchase authorization with DLT Solutions LLC for Amazon Web Services Cloud Solution services.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the First Amendment to the purchase authorization with DLT Solutions LLC for Amazon Web Services (AWS) Cloud Solution services as requested by the Business Technology Services (BTS) department.
• This purchase authorization is in alignment with the BTS “cloud first” strategy as described in the FY25 BTS Strategic plan and provides an on-demand cloud computing platform in support of BTS and customer funded initiatives.
• The AWS service helps BTS cost-avoid long-term capital associated with the traditional IT datacenter.
• This amendment increases the contract by $1M to support various systems that have been migrated from on premises to the cloud including Know Your Zone (Emergency Management), SplashBI (Clerk/Human Resources), Portalogic (Utilities), ESRI (Enterprise) and other services.
• This agreement also provides a mechanism for BTS to provide a disaster recovery environment in the AWS cloud and utilize AWS backup tools and services.
• Pricing and scope of services is per State of Florida Contract No. 43230000-NASPO-16-ACS; per Code Section 2-185, the County Administrator has authority to approve contracts in any amount that piggyback state bid or negotiated contracts.
• The amended increase accounts for the BTS managed monthly expenditures through the contract term.
• Funding for this agreement is sufficiently included in the FY25 Infrastructure (641116) Operating Budget. Funding for future years will likely be requested in future budgets.
Contract No. 21-0154-S increase in the amount of $1,000,000.00 for a revised amount not to exceed $2,550,000.00 through September 30, 2026.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations
Summary:
This purchase authorization provides BTS a mechanism to continue to build and support a disaster recovery environment in the AWS cloud and utilize AWS backup tools and services for business continuity. The increase will allow for additional systems to be moved from on premises storage to the cloud.
Background/Explanation:
This purchase authorization was approved by the County Administrator on June 22, 2021, in the amount of $1,550,000.00 through September 30, 2026.
Fiscal Impact:
Original awarded total: $1,550,000.00
First Amendment: $1,000,000.00
Revised not to exceed total: $2,550,000.00
Funding is derived from the FY25 BTS Infrastructure (641116) Operating Budget and will continue in the BTS FY26 Budget Request.
Delegated Authority:
Authority for the County Administrator to approve and execute this First Amendment is granted under Code Section 2-185(a).
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
First Amendment