Subject:
Title
Third Amendment to the purchase authorization with Gartner Inc for information technology research and advisory services.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Third Amendment to the purchase authorization with Gartner Inc for information technology research and advisory services as requested by the Business Technology Services (BTS) department. This amendment extends the purchase authorization twelve (12) months.
• This purchase authorization provides research and advisory services through an annual membership to the BTS Chief Information Officer and Chief Technology Officer of BTS in support of County IT services and strategy decisions.
• The Third Amendment increases the purchase authorization $133,113.00 and extends for a period of twelve (12) months. This increase provides funds to renew the annual membership.
• Pricing is per State of Florida Contract No. 81141902-VITA-18-ACS. The State exercised two of three, one-year extensions available on the original contract, and this amendment continues the same services for an additional year through October 31, 2025.
• The County Administrator has authority in any amount when piggybacking State of Florida competitively procured contracts.
• The amended increase is inclusive of a 5% increase over prior year subscription renewal and 22.8% over initial award. Future subscription increases are anticipated to be 7% year over year.
• Funding for this agreement is sufficiently included in the FY25 Operating Budget for BTS in the Business Technology Services Fund.
Contract No. 22-0081-S increase in the amount of $133,113.0, for a revised amount not to exceed $486,478.00 through October 31, 2025.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations
Summary:
This purchase authorization provides a mechanism for BTS to continue their subscription with Gartner for an IT Executives Chief Information Officer Signature Membership including one (1) delegate. The subscription is effective November 1, 2024, through October 31, 2025.
Background/Explanation:
Gartner has provided these services to Business Technology Services since 2007. This membership allows BTS to utilize the following: Assigned Service Delivery Team, Strategy Meetings, Executive Programs Research and Related Content, Professional Development and Content, Research Advisor Inquiry, Gartner for IT Leaders Research and Related Content, Symposium/ITxpo® with Executive Programs VIP Access, Networking for the Delegate, and Executive Programs Events.
This purchase authorization was approved by the County Administrator on December 6, 2021, in the amount of $108,447.00. The First Amendment was approved by the County Administrator on December 14, 2022, in the amount of $118,204.00. The Second Amendment was approved by the County Administrator on September 11, 2023, in the amount of $126,714.00.
Fiscal Impact:
Original Awarded total: $108,447.00
First Amendment: $118,204.00
Second Amendment: $126,714.00
Third Amendment: $133,113.00
Revised not-to-exceed total: $486,478.00
Funding for this agreement is sufficiently included in the FY25 Operating Budget for BTS in the Business Technology Services Fund.
Delegated Authority:
Authority for the County Administrator to approve and execute this Third Amendment is granted under Code Section 2-185(a).
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Third Amendment