Subject:
Title
First Amendment to the agreement with Rhythm Engineering, LLC for 24/7/365 Tech Support, software updates and repair or replacement of proprietary hardware.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the First Amendment (contract extension) to the agreement with Rhythm Engineering, LLC for 24/7/365 Tech Support, software updates and repair or replacement of proprietary hardware.
• In|Sync is a next generation adaptive signal system which allows County traffic professionals to automate signals in real time.
• This first amendment exercises the first twelve (12) month extension for a new end date of September 28, 2025, in the amount of $187,000.00 for a revised not to exceed of $374,000.00.
• This contract was approved by the County Administrator on September 29, 2023, in the amount of $187,000.00 for a twelve (12) month initial term.
• Funding for $112,000 of this amendment is budgeted in the FY25 budget in the Transportation Trust Fund in the Public Works Budget. The contract includes a fiscal non-funding clause if this portion of the budget is not approved. The remaining $75,000 of this amendment is to be used on an as-needed basis and will be available in lapse funding within the Transportation Trust Fund.
Contract No. 23-0821-N increase in the amount of $187,000.00 for a revised not-to-exceed amount of $374,000.00, effective through September 28, 2025. Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.5 Enhance pedestrian and bicycle safety
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity
Summary:
This first amendment permits the continued provision of a mechanism for the Public Works Department to maintain and continue improvements that are in line with the advanced traffic maintenance program.
Background/Explanation:
This contract was approved by the County Administrator on September 29, 2023, in the amount of $187,000.00 for a twelve (12) month initial term.
Fiscal Impact:
Agreement not-to-exceed amount: $187,000.00
First Amendment increase amount: $187,000.00
Revised contract not-to-exceed amount: $374,000.00
The Agreement appropriation in the amount of $112,000 is consistent with FY25 Tentative Budget development and it is budgeted within Transportation Trust Fund, Public Works Department. The $75,000 increase is not included in FY25 Tentative Budget and will be covered via lapse within Transportation Trust Fund when needed.
Delegated Authority:
Authority for the County Administrator to sign this Amendment is granted under Code Section 2-62 (a)(2).
Staff Member Responsible:
Kelly Hammer Levy, Director, Public Works
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
First Amendment