Subject:
Title
Third Amendment to the Agreement with Gulfcoast Transfer Services Inc DBA Prime-Scape Services for tree maintenance services, trimming and pruning.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Third Amendment to the Agreement with Gulfcoast Transfer Services Inc. DBA Prime-Scape Services (Prime-Scape Services) for tree maintenance services, trimming and pruning.
• The contract provides tree trimming and pruning for various County departments to promote the natural shape and mature size of tree species.
• This Third Amendment was requested by Department of Administrative Services, in the amount of $250,000.00, for funding to ensure continued services through the contract expiration date. County wide, additional trimming was and is required to ensure non-interference of assets. The revised contract not-to-exceed amount is $1,097,500.00.
• This contract was originally awarded by the County Administrator on November 11, 2020, for a sixty-month duration in the amount of $610,725.00. The First Amendment, approved by the County Administrator on April 13, 2021, added funding in the amount of $236,775.00 due to modified tree counts. The Second Amendment, approved by the County Administrator on November 3, 2023, completed a contractor name change.
• Funding for this is sufficiently included in the FY25 Budget of the Department of Administrative Services, Parks and Conservation Resources, and Pinellas County Utilities in the General Fund, Sewer Revenue and Operating Fund, and Water Revenue and Operating Fund. The agreement includes the appropriate termination clauses should funding not be available.
Contract No. 189-0360-B(DG) increase in the amount of $250,000.00 for a revised total contract not-to-exceed amount of $1,097,500.00 with an estimated average annual expenditure of $219,500.00, effective through November 1, 2025. Body
Strategic Plan:
Practice Superior Environmental Stewardship
3.2 Preserve and manage environmental lands, beaches, parks, and historical assets
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
This Third Amendment in the amount of $250,000.00, adds funding to ensure continued services through the contract expiration date effective through November 1, 2025.
Background/Explanation:
This contract is for requirements of tree maintenance services, trimming and pruning at countywide locations. The First Amendment, approved by the County Administrator on April 13, 2021, added funding in the amount of $236,775.00 due to modified tree counts. The Second Amendment, approved by the County Administrator on November 3, 2023, completed a contractor name change.
Fiscal Impact:
Approved expenditure to date: $ 847,500.00
Increase expenditure not-to-exceed: $ 250,000.00
Revised expenditure not-to-exceed: $1,097,500.00
Estimated average annual expenditure: $219,500.00
Funding for this is sufficiently included in the FY25 Budget of the Department of Administrative Services, Parks and Conservation Resources, and Pinellas County Utilities in the General Fund, Sewer Revenue and Operating Fund, and Water Revenue and Operating Fund.
Delegated Authority:
Authority for the County Administrator to sign this amendment is granted under Code Section 2-188(a).
Staff Member Responsible:
Joe Lauro, Director, Administrative Services
Merry Celeste, Purchasing Director, Administrative Services
Partners:
N/A
Attachments:
Third Amendment