Subject:
Title
Emergency Purchase with Harris-McBurney Company to relocate water, sewer, and reclaimed infrastructure as part of the City of Indian Rocks Beach project.
label
Recommended Action:
Recommended Action
Approval by the County Administrator of the Emergency Purchase with Harris-McBurney Company to relocate water, sewer, and reclaimed infrastructure as part of the City of Indian Rocks Beach project.
• Emergency request is to prevent delay claims from the contractor.
• Work is anticipated not to exceed $140,857.40.
• Contractor to relocate County water, sewer, and reclaimed infrastructure conflicting with the City of Indian Rocks Beach stormwater project.
• Funding is available under Water, Sewer, and Reclaimed Water Relocation Projects, Project 000831A, included in the Capital Improvement Plan, funded by the Water Renewal and Replacement Fund and the Sewer Renewal and Replacement Fund, in the amount of $1,455,849.00.
Contract No. 24-0950-E total estimated expenditure not to exceed $140,857.40 for a one-year term.
Body
Strategic Plan:
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Emergency purchase order for a contractor, Harris-McBurney Company, to relocate County water, sewer, and reclaimed infrastructure conflicting with the City of Indian Rocks Beach stormwater project for work not to exceed $140,857.40.
Background/Explanation:
The City of Indian Rocks Beach is in the process of replacing and upgrading its stormwater system through its FY23 Stormwater Improvements Outfalls, 03&04 project.
The City’s contractor has identified several locations where the proposed drainage pipes and structures directly conflict with County water, sewer, or reclaimed infrastructure. County Utilities staff previously met with the contractor and the City at the site and discussed the required work, and the most expedient way to relocate County infrastructure utilizing the same contractor to relocate the conflicted infrastructure.
Utilities staff provided detailed drawings of the expected work to be completed and requested a price from the contractor. Utilities staff has worked with this contractor before and believe the quoted price is adequate to relocate County utilities infrastructure and not delay the City’s project due to potential for claim delays. Purchasing was not notified of this project until July 2, 2024, at which time it was already an emergency request.
Fiscal Impact:
Estimated emergency expenditure: $140,857.40.
Funding is available under Water, Sewer, and Reclaimed Water Relocation Projects, Parent Project 000831A, for FY24. However, estimates for all subprojects exceed the FY24 allocation (see Project Financial Overview attachment). Pinellas County Utilities will reprioritize subprojects under the parent project to ensure budget alignment at fiscal year-end.
Delegated Authority:
Authority for the County Administrator to approve this emergency purchase is granted under Code Section 2-181.
Staff Member Responsible:
Jeremy Waugh, Director, Utilities
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Emergency Memo with estimate and drawings