Subject:
Title
Purchase Authorization for EnergyCAP - Utility Bill & Energy Management Software with EnergyCAP, LLC
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Purchase Authorization for EnergyCAP - Utility Bill & Energy Management Software with EnergyCAP, LLC as requested by Business Technology Services (BTS).
• This is a hosted software solution that will streamline Duke Energy utility billing and provide Countywide metrics for the Office of Resiliency and Asset Management’s energy programs.
• Pricing is per GSA Contract No. GS35F231CA.
• This agreement will be effective through October 31, 2025, with a total not to exceed of $161,030.76.
• Funding for this action is included in the FY24 Adopted Budget of Business Technology Services within the Business Technology Service Fund under the BCC Strategic Projects program.
Contract No. 24-0842-PB in the total expenditure not to exceed $161,030.76 through October 31, 2025.
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Strategic Plan:
Practice Superior Environmental Stewardship
3.4 Reduce/reuse/recycle resources. Including energy, water, and solid waste
Deliver First-Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
This is a hosted software solution requested by the Office of Resiliency and Asset Management (ORAM) and was reviewed in collaboration with BTS and Clerk Finance. This software will streamline and automate utility billing processes and invoicing for the 1600+ accounts managed by the County and paid through Clerk Finance. This software is integral to the County’s energy management program and was approved by the BCC executive leadership team.
Background/Explanation:
This is a hosted solution for utility management that utilizes GSA pricing.
Fiscal Impact:
Twelve (12) month expenditure not to exceed: $161,030.76
Funding is derived from the BCC Strategic Projects cost center.
Delegated Authority:
Authority for the County Administrator to approve and execute this Purchase Authorization is granted under Code 2-62 (a)(1).
Staff Member Responsible:
Jeff Rohrs, Chief Information Officer, Business Technology Services
Merry Celeste, Division Director, Purchasing, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Purchase Authorization