Subject:
Title
Extension to the purchase authorization with Fastenal Company, for requirements of maintenance, repair, and operating supplies.
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Recommended Action:
Recommended Action
Approval by the County Administrator of the extension and increase to the contract with Fastenal Company for requirements of maintenance, repair, and operation (MRO) supplies.
• This purchase authorization provides competitive pricing on commonly utilized MRO items, including but not limited to drill bits, razor blades, paper towels, shop towels, personal protective equipment (PPE), and various tools and parts on an as-needed basis; Public Works and Utilities departments are the primary users of this contract.
• Increase to this purchase authorization in the amount of $225,000.00 provides sufficient funding through the revised end date of December 31, 2024, in conjunction with the State of Florida Contract No. 31160000-20-NASPO-ACS.
• The County Administrator has delegated approval authority in any amount for State of Florida bid and negotiated contract awards, per Code Section 2-185.
• The County Administrator approved the original piggyback on July 20, 2020 in the amount of $1,932,000.00 for three years and approved an increase on May 11, 2023, in the amount of $558,000.00 for a revised not to exceed total of $2,490,000.00.
• Funding is included in the FY24 Adopted Budgets of Utilities and Public Works in the General Fund, Transportation Trust Fund, Surface Water Utility Fund, Solid Waste Revenue and Operating Fund, Water Revenue and Operating Fund, Water Renewal and Replacement Fund, and Sewer Revenue and Operating Fund. Funding is also included in the FY25 Budget draft.
• Due to this contract being used by multiple departments, approval for the use of funds and whether budgetary conditions are met will need to be made on a department-by-department basis.
Contract No. 190-0649-S increase in the amount of $225,000.00, for a revised total not to exceed amount of $2,715,000.00, effective through December 31, 2024.Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Increase to this purchase authorization in the amount of $225,000.00 provides sufficient funding through the revised end date of December 31, 2024, in conjunction with the State of Florida contract 31160000-20-NASPO-ACS.
Background/Explanation:
On July 20, 2020, the County Administrator approved this purchase authorization in the amount of $1,932,000.00 for a three-year term as a piggyback from State of Florida Contract No. 31160000-20-NASPO-ACS. On May 11, 2023, the County Administrator approved an increase in the amount of $558,000.00 for a revised not to exceed total of $2,490,000.00.
Fiscal Impact:
Current contract expenditure not-to-exceed: $2,490,000.00
Increase not-to-exceed: $ 225,000.00
Revised expenditure not-to-exceed: $2,715,000.00
Funding is included in the FY24 Adopted Budgets of Utilities and Public Works in the General Fund, Transportation Trust Fund, Surface Water Utility Fund, Solid Waste Revenue and Operating Fund, Water Revenue and Operating Fund, Water Renewal and Replacement Fund, and Sewer Revenue and Operating Fund. Funding is also included in the FY25 Budget draft.
Due to this contract being used by multiple departments, approval for the use of funds and whether budgetary conditions are met will need to be made on a department-by-department basis.
Delegated Authority:
Authority for the County Administrator to approve this extension and increase to a piggyback from State of Florida contract is granted under Code Section 2-185.
Staff Member Responsible:
Jeremy Waugh, Director, Utilities
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services Department
Partners:
N/A
Attachments:
N/A