Subject:
Title
Ranking of firms and agreement with Arthur J. Gallagher Risk Management Services, LLC. for insurance broker services.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the ranking of firms and agreement with Arthur J. Gallagher Risk Management Services, LLC (Gallagher) for insurance broker services.
• This contract provides broker services to secure annual county insurance policies and provide insurance related services for county operations.
• Three submittals were received with an award recommendation to the top ranked firm, Gallagher for insurance broker services.
• The contract has a term of sixty months with a not-to-exceed value of $1,025,000.00; the agreement contains provisions for one additional thirty-six-month period.
• Funding for this agreement is included in the Fiscal Year (FY) 2024 Adopted Budget of the Department of Administrative Services in the Risk Financing Fund. Funding for the second year of this agreement is included in the requested FY25 Budget submission. Funding for future years will likely be requested in future budgets.
Contract No. 23-0864-RFP; annual not-to-exceed amount of $205,000.00 for a total not-to-exceed contract value of $1,025,000.00, effective for 60 months.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This contract provides broker services to secure annual county insurance policies and provide insurance related services for county operations. Three submittals were received with an award recommendation to the top ranked firm, Gallagher for insurance broker services.
The contract has a term of sixty months with a not-to-exceed value of $1,025,000.00; the agreement contains provisions for one additional thirty-six-month period.
Background/Explanation:
A Request for Proposal was released by the Purchasing and Risk Management Division on August 11, 2023. Ranking of firms was determined by the evaluation committee on October 12, 2023, with final negotiation of the agreement concluding on April 11, 2024.
Fiscal Impact:
Total contract not-to-exceed: $1,025,000.00
DAS has sufficiently budgeted for this item in the FY24 Adopted Budget in the Risk Financing Fund.
Delegated Authority:
Authority for the County Administrator to approve this contract and execute the Agreement is granted under Code Section 2-188(b).
Staff Member Responsible:
Merry Celeste, Division Director, Purchasing and Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Ranking