Subject:
Title
Second Amendment exercising a term extension to the Services Agreement with Motorola Solutions, Inc. for maintenance and support of the ASTRO P25 public safety radio communication system.
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Recommended Action:
Recommended Action
Approval and execution of the second amendment exercising a term extension to the services agreement with Motorola Solutions, Inc. for maintenance and support of ASTRO P25 public safety radio communication system.
• This agreement provides proprietary maintenance and support of the County’s P25 radio communications systems and continues the hardware and software upgrades.
• The second amendment exercises the final thirty-six (36) month term extension as approved by the Board of County Commissioner (BCC) adding $8,749,821.00 for a revised not to exceed contract amount of $32,601,975.00.
• The County Administrator has authority to exercise term extensions per code section 2-188(d) and also approved the first term extension to this contract, as originally awarded by the Board of County Commissioners on October 12, 2021.
• The Board of County Commissioners awarded this Agreement on September 24, 2015, in the amount of $15,368,712.00. The County Administrator approved the first thirty-six (36) month term extension on July 2, 2021, with an increase of $8,483,442.00 for a revised not to exceed contract value of $23,852,154.00.
Contract No. 145-0399-M in the amount of $8,749,821.00 for a revised not to exceed contract amount of $32,601,975.00, effective through September 30, 2027.
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Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community
Deliver First Class Services to the Public and Our Customers
5.4 Strive to exceed customer expectation
Summary:
The second amendment exercises the final thirty-six (36) month term extension, adding $8,749,821.00 for a revised not to exceed contract amount of $32,601,975.00.
This is the second of two (2) thirty-six (36) month term extensions available on this Agreement.
This Agreement is for the proprietary maintenance and support of the County’s P25 radio communications system and continues the hardware and software upgrades to the public safety radio system which supports over 10,0000 users. Additional services include on-site and depot repair, microwave preventive maintenance, system support center’s connection with priority support, security monitoring and updates, as well as the maintenance of 911 recording equipment.
Background/Explanation:
The Board of County Commissioners awarded this Agreement on September 24, 2015. The County Administrator approved the First Amendment on July 2, 2021.
Fiscal Impact:
Original term (FY16 - FY21) approved agreement total: $15,368,712.00
Current term (FY22 - FY24) approved not to exceed amount: $ 8,483,442.00
36 month term extension (FY25 - FY27) not to exceed amount: $ 8,749,821.00
Revised contract value not to exceed: $ 32,601,975.00
Costs related to this agreement are allocated to, and paid for, by the following departments and agencies:
• Emergency Medical Services (EMS) Fund 1006 - 36.6% or $3,203,457
• Radio Program General Fund - 12.9% or $1,130,133
• Regional 911 - 12.6% or $1,103,210
• Law Enforcement - 26.8% or $2,346,003 Intergovernmental Radio Communication Program Fund 1017
• Pinellas Suncoast Transit Authority (PSTA) - 4.4% or $384,154
• Pinellas County School Board (PCSB)- 6.7% or $582,864
Delegated Authority:
Authority for the County Administrator to approve and execute this term extension is granted under Code Section 2-188(d).
Staff Member Responsible:
Jim Fogarty, Director, Safety & Emergency Services
Merry Celeste, Division Director, Purchasing & Risk Management
Joe Lauro, Director, Administrative Services
Partners:
Pinellas Suncoast Transit Authority
Pinellas County School Board
Attachments:
Second Amendment