Subject:
Title
Ranking of firms and execution of agreement with Stantec Consulting Services, Inc. for professional engineering services for Keystone Road and Eastlake Road Emergency Access Improvements Project.
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the ranking of firms and execution of agreement with Stantec Consulting Services, Inc. for professional engineering services for Keystone Road and Eastlake Road Emergency Access Improvements Project.
• The contract is for professional engineering services to study, design, prepare plans, develop construction specifications, and performing all other professional engineering work for improving access to and from the East Lake Fire & Rescue Station 58 by improving traffic flow along Keystone Road and at the intersection of East Lake Road and Keystone Road.
• A PD&E study is underway to evaluate improvements for East Lake Road from south of Curlew Road to north of Trinity Boulevard and this work will dovetail with the larger PD&E.
• Award recommendation to Stantec Consulting Services, Inc. in the amount of $862,791.00 or estimated $246,030.25 annually in accordance with the Consultants Competitive Negotiation Act (CCNA), per Florida Statute 287.055.
• One certified Small Business Enterprise subconsultant is included in the award to Stantec Consulting Services, Inc.: Tierra South Florida, Inc. for total SBE fees in the amount of $41,239.00, or approximately 5% of the total award amount.
• This agreement will be effective for 1,280 days after receipt of a notice to proceed from the County and includes both design and construction phases.
• Funding is budgeted under the Keystone Road and Eastlake Road Emergency Access Improvements Project (005208A), included in the Capital Improvement Plan, funded by the Local Infrastructure Sales Surtax (Penny for Pinellas) and state grant funding. Total available funding is the amount of the project allocation as represented in the FY25 approved budget. Available funding in excess of the recommended not-to-exceed amount is available for other project costs. In the event that future fiscal year funding is not available for this project, the County maintains the authority to terminate this agreement.
Contract No. 24-0009-RFP-CCNA: not-to-exceed contract value of $862,791.00 for 1,280 days or $246,030.25 annual expenditure.
Body
Strategic Plan:
Ensure Public Health, Safety, and Welfare
2.1 Provide planning, coordination, prevention, and protective services to ensure a safe and secure community.
Foster Continual Economic Growth and Vitality
4.4 Invest in infrastructure to meet current and future needs.
4.5 Provide safe and effective transportation systems to support the efficient flow of motorists, commerce, and regional connectivity.
Deliver First Class Services to the Public and Our Customers.
5.2 Be responsible stewards of the public’s resources.
5.4 Strive to serve the needs of all Pinellas County residents and customers.
Summary:
The overall objective is to improve access to and from the East Lake Fire & Rescue Station 58 by improving traffic flow along Keystone Road and at the intersection of East Lake Road and Keystone Road. The project includes a traffic study, lengthening the eastbound and westbound left turn lanes on Keystone Road, extending two westbound through lanes from East Lake Road to Buffalo Avenue, adjusting the traffic signal to complement the lane additions, and updating the drainage system to account for the additional stormwater. The project will also add an eastbound left turn lane at the intersection of Keystone Road and Old Keystone Road.
Optional services are included for work along East Lake Road that is recommended by the traffic study and results in additional design for roadway, drainage, permitting, environmental services, structures, signing and pavement marking, signalization, lighting, and geotechnical investigation.
A contingency amount of $20,000.00 is included for minor unforeseen circumstances that may arise during development of the project and will only be used at the discretion and approval of the County.
Background/Explanation:
A Request for Qualifications (RFQ) to comply with the Consultants Competitive Negotiation Act (CCNA), per Florida Statute 287.055, was released on December 15, 2023; the negotiation and scoping process concluded December 30, 2024.
The contract includes fully burdened hourly rates that include all labor, direct/indirect overhead margins/profits, and travel within the Tampa Bay Metropolitan Statistical Area (TBMSA). Travel outside of the TBMCSA will be reimbursed in accordance with Florida Statutes.
The project is based on findings from the Intersection Analysis & Alternatives Development Study of December 2022 that developed and evaluated various alternatives for improving operations and emergency response along Keystone Road and at the intersection with East Lake Road.
In addition, a PD&E study is underway to evaluate improvements for East Lake Road from south of Curlew Road to north of Trinity Boulevard. Currently, the intersection experiences heavy congestion with extensive queuing of vehicles. Congestion at the study intersection poses significant challenges for first responders dispatched from the nearby Eastlake Fire Station 58 on Keystone Road east of the intersection and Tarpon Springs Fire Rescue Station 69 responding from west of the intersection.
Fiscal Impact:
Total Contract not to exceed: $862,791.00
Annual estimated expenditure: $246,030.25
Funding is budgeted under the Keystone Road and Eastlake Road Emergency Access Improvements Project (005208A), included in the Capital Improvement Plan, funded by the Local Infrastructure Sales Surtax (Penny for Pinellas) and state grant funding. Total available funding is the amount of the project allocation as represented in the FY25 approved budget. Available funding in excess of the recommended not-to-exceed amount is available for other project costs. In the event that future fiscal year funding is not available for this project, the County maintains the authority to terminate this agreement.
Delegated Authority:
Authority for the County Administrator to approve and execute this contract is granted under Code Section 2-188(b).
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Purchasing Director, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
City of Pinellas Park
Attachments:
Agreement
Ranking