Subject:
Title
Second Amendment to exercise a term extension and adds funds to the Agreement with Station Automation Inc., dba PSTrax for Logistics Management Software
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Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the Second Amendment to the Agreement with Station Automation, Inc for PSTrax Logistics Management Software.
• PSTrax is a cloud-based Operations Readiness and Logistics Management system for Fire & Emergency Medical Services (EMS) agencies.
• The Second Amendment exercises a twenty-four (24) month term extension from September 30, 2024, through September 30, 2026, and adds funds in the amount of $369,096.83. Pricing for fiscal year 2025 is $181,686.84 and fiscal year 2026 is $187,409.99
• This contract was originally approved by the County Administrator on October 4, 2021, for a thirty-six (36) month term in the amount of $493,400.00. On November 20, 2023, the County Administrator approved the First Amendment to provide an increase in the amount of $25,000.00 to cover costs associated with CPI increases.
• Funding for this amendment is included in the FY25 budget request within the EMS Fund. Funding for the second year of this agreement will be requested in the FY26 budget request. The contract is split 25% to the Ambulance program and 75% to the First Responders program.
Contract No. 21-0693-N increases in the amount of $369,096.83, for a revised not to exceed amount of $887,496.83 with an annual expenditure of $181,686.84 for fiscal year 2025 and $187,409.99 for fiscal year 2026, effective through September 30, 2026.
Body
Strategic Plan:
Deliver First-Class Services to the Public and Our Customers
5.1 Maximize partner relationships and public outreach
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
5.4 Strive to exceed customer expectations
Summary:
The Second Amendment provides a twenty-four (24) month extension from September 30, 2024, through September 30, 2026, and adds funds in the amount of $369,096,83, for a revised total contract value of $887,496.83 and an annual expenditure of $181,686.84 for a fiscal year 2025 and $187,409.99 for fiscal year 2026.
Background/Explanation:
This contract was originally approved by the County Administrator on October 4, 2021, for a thirty-six (36) month term in the amount of $493,400.00. On November 20, 2023, the County Administrator approved the First Amendment to provide an increase in the amount of $25,000.00 for CPI adjustments, increasing the not-to-exceed to $518,400.00
Fiscal Impact:
Current expenditure not-to-exceed: $518,400.00
Second Amendment increase: $369,096.83
Revised total not-to-exceed: $887,496.83
Estimated Annual Expenditure: $184,548.42
Funding is derived from Safety & Emergency Services’ EMS Fund (1006) Operating Funds.
Delegated Authority:
Authority for the County Administrator to approve this Second Amendment is granted under Code Section 2-188(b).
Staff Member Responsible:
James G. Fogarty, Director, Safety & Emergency Services
Merry Celeste, Director, Purchasing and Risk Management
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Second Amendment