Subject:
Title
Rejection of bids for Emergency Standby Contract for Base Camps
label
Recommended Action:
Recommended Action
Approval by the County Administrator of the rejection of bids for emergency standby contract for base camp services.
• On December 11, 2023, an invitation to bid was solicited for emergency contract for emergency standby base camp services resulting in eight (8) responsive bids received.
• Rejection of bids is requested as staff observed there were significant disparities in the bid submittals.
• A new RFP solicitation is being drafted which will provide a more complex understanding of the proposals and allow for a fairer evaluation of the proposals.
• The current contract is being extended to allow for a new solicitation process.
• This request does not have a fiscal impact.
Contract No. 23-0232-ITB; no fiscal impact.Body
Strategic Plan:
Ensure Public Health, Safety and Welfare-Providing planning, coordination, prevention, and protective services to create and enhance a safety, secure, and healthy environment.
Ensure Public Health Safety and Welfare-Be a facilitator, convener and purchase of services for those in need.
Summary:
This request is to reject the eight (8) responsive bids received in response to invitation to bid 24-0086-ITB. Upon review of vendor submittals, it was determined there were significant disparities in the bid submittals. Rejection of all received bids is necessary to ensure the award recommendation is the most cost beneficial option for the County.
Background/Explanation:
On December 11, 2023, an invitation to bid was solicited for emergency standby contract for base camp services resulting in eight (8) responsive bids received. This contract will be re-solicited as a request for proposal.
Fiscal Impact:
This request does not have a fiscal impact.
Delegated Authority:
Authority for the County Administrator to reject bids is granted under Section 2-188(c).
Staff Member Responsible:
Cathie Perkins, Director of Emergency Management
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
N/A