Subject:
Title
Fourth amendment to the purchase authorization with W.W. Grainger, Inc. for the requirements of maintenance, repair, and operating supplies.
label
Recommended Action:
Recommended Action
Approval and execution by the County Administrator of the fourth amendment to the purchase authorization with W.W. Grainger, Inc. (Grainger) for requirements of maintenance, repair, and operating (MRO) supplies.
• This purchase authorization provides maintenance, repair, and operating supplies. Typical products purchased include, but are not limited to, personal protective equipment, equipment parts, chemicals, janitorial supplies, trash bags, hand soap, lightbulbs, electric parts/equipment, HVAC parts/supplies and hand tools.
• This purchase authorization includes the Grainger vending machine program, which has been in place since 2012, providing a secure and efficient method to provide MRO supplies to large departments such as Parks and Conservation Resources, Public Works, Administrative Services - Facilities and Real Property Division, and Utilities. In addition, Facilities and Real Property utilizes Graingers Keep Stock Program to supply the Facilities Division with most MRO items required in daily preventative maintenance operations.
• This Fourth Amendment increases the purchase authorization in the amount of $2,200,000.00 for a revised total not to exceed amount of $9,247,000.00 and extends the purchase authorization from June 30, 2024, through December 31, 2024.
• Pricing for this purchase authorization is per the State of Florida Contract No. 31160000-20-NASPO-ACS: the County Administrator has authority to approve purchases in any amount from State of Florida awarded contracts, per Code Section 2-185.
• On September 24, 2020, the County Administrator approved this purchase authorization in the amount of $2,850,000.00 for a twelve (12) month term period. On November 07, 2022, the County Administrator approved the First Amendment which increased the contract in the amount of $925,000.00. On February 17, 2023, the County Administrator approved the Second Amendment which increased the contract in the amount of $820,000.00. On May 30, 2023, the County Administrator approved the Third Amendment with an increase of $2,452,000.00.
• Funding for this agreement is partially included in the FY24 Adopted Budget of Administrative Services, Airport, Economic Development, Parks and Conservation Resources, Public Works, Solid Waste, and Utilities in the Airport Revenue and Operating, General, Sewer Revenue and Operating, Solid Waste Revenue and Operating, STAR Center, and Water Revenue and Operating Funds. Any Department may use this contract on an as-needed basis and will identify funding at the time of the order.
Contract No. 190-0648-S increase in the amount of $2,200,000.00, for a revised total contract amount of $9,247,000.00, effective through December 31, 2024.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
This fourth amendment increases the contract in the amount of $2,200,000.00 for a revised total not to exceed amount of $9,247,000.00 and extends the contract per PUR1000 for an additional six (6) months from June 30, 2024, through December 31, 2024.
Background/Explanation:
On September 24, 2020, the County Administrator approved this purchase authorization in the amount of $2,850,000.00 for a twelve (12) month term period. On November 07, 2022, the County Administrator approved the First Amendment which increase the contract in the amount of $925,000.00. On February 17, 2023, the County Administrator approved the Second Amendment which increased the contract in the amount of $820,000.00. On May 30, 2023, the County Administrator approved the Third Amendment with an increase of $2,452,000.00.
Pricing for this contract is per the State of Florida Contract No. 31160000-20-NASPO-ACS: NASPO ValuePoint Master Agreement No. 8496 for Facilities MRO and Industrial Supplies.
Fiscal Impact:
Current contract expenditure not-to-exceed: $7,047,000.00
Fourth Amendment increase: $2,200,000.00
Revised estimated expenditure not-to-exceed: $9,247,000.00
Funding for this agreement is included in the FY24 Adopted Budget of Administrative Services, Airport, Economic Development, Parks and Conservation Resources, Public Works, Solid Waste, and Utilities in the Airport Revenue and Operating, General, Sewer Revenue and Operating, Solid Waste Revenue and Operating, STAR Center, and Water Revenue and Operating Funds.
Approval for the use of funds and whether budgetary conditions are met will need to be made on a department-by-department basis.
Delegated Authority:
Authority for the County Administrator to approve this purchasing authorization is granted under Code Section 2-185.
Staff Member Responsible:
Paul Cozzie, Director, Parks & Conservation Resources
Megan Ross, Director, Utilities
Kelli Hammer Levy, Director, Public Works Department
Joe Lauro, Director, Administrative Services Department
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Partners:
N/A
Attachments:
Fourth Amendment