Subject:
Title
Purchase authorization for requirements of heavy and light duty vehicles and equipment.
label
Recommended Action:
Recommended Action
Approval of the purchase authorization and agreements for requirements of heavy and light duty vehicles and equipment pursuant to the pricing of each cooperative contract below:
1.) Florida Sheriffs Association / Florida Association of Counties for utility vehicles, trucks, trailers, and heavy equipment.
2.) State of Florida, Department of Management Services for light utility vehicles.
3.) Omnia Partners (government purchasing cooperative) for golf carts.
4.) Sourcewell (governmental purchasing cooperative) for grounds maintenance equipment, sewer equipment, and stump grinders.
• This purchase authorization provides the Fleet Management Division of Administrative Services a mechanism for the replacement of heavy, medium, and light duty vehicles and related equipment that have exceeded end-of-life capacity.
• The Fiscal Year 2022 Vehicle and Equipment Purchase Plan (Plan) must be completed in phases due to supply chain issues. This item constitutes the first phase of purchases; other vehicles to be purchased in the Plan will be sourced later in the fiscal year and may require additional Board of County Commissioner consideration.
• This purchase phase contains six fully electric vehicles (3 sedans and 3 vans) and twenty-four electric golf carts (green colored on the attached spreadsheet).
• Factors utilized to determine end of life include but are not limited to age; mileage/hours of operation; historical cost as compared to similar vehicles; operating cost per mile; anticipated and ongoing repairs and overall physical condition.
Contract No. 22-0072-PB in the not-to-exceed amount of $5,663,579.63; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
Body
Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:
Summary
This purchase authorization provides the Fleet Management Division with a mechanism to utilize various cooperative contracts for the acquisition of vehicles and related equipment. The purchase authorization includes vehicles replaced that have reached the end of their useful and economic lives and are due for replacement in FY22, and new capitalized vehicles being added to the existing fleet, which are included in the FY22 Adopted Budget.
Body
Background Information:
Approval of the FY22 vehicle and equipment purchase plan is represented in the attached Agreements and equipment listing. Other rolling stock to be purchased for FY22 will be procured separately via purchase authorization, competitive bid and/or quote.
Factors utilized to determine the end of useful and economic life include, but are not limited to: age, mileage/hours of operation, historical maintenance cost as compared to like vehicles, operating cost per mile/hour, anticipated and ongoing repairs, and physical condition.
Fiscal Impact:
The adopted FY22 budget includes appropriations that impact Pinellas County departmental enterprise funds and the Vehicle Replacement Plan fund.
Total expenditure not-to-exceed: $5,663,579.63
Funding for this purchase is derived from the following:
FY21 Fleet Vehicle and Equipment Replacement Plan: $2,665,739.26
Utilities Department Enterprise Fund: $2,552,359.60
Solid Waste Enterprise Fund: $103,218.97
Department Funded: $342,261.80
Staff Member Responsible:
Joe Lauro, Director, Administrative Services
Don Moore, Division Manager, Fleet Management Services, Administrative Services
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Partners:
N/A
Attachments:
Phase One Agreement_ Alan Jay Automotive_ Sourcewell
Phase One Agreement_ Duval Ford_ FSA
Phase One Agreement_Duval Ford_ SOF
Phase One Agreement_ Energreen America Inc_ FSA
Phase One Agreement_Everglades Farm Equpiment_FSA
Phase One Agreement_ Hustler Turf_ Sourcewell
Phase One Agreement_ Jeffrey Allen_ Omnia
Phase One Agreement_JetVac Equipment_Sourcemwell
Phase One Agreement_ Mersino Dewatering Inc_ FSA
Phase One Agreement_Mid-Florida Diesel_ FSA
Phase One Agreement_ Ringpower Corporation_Sourcewell
Phase One Agreement_ Texas Trailers_ FSA
Phase One Agreement_ Vermeer_Sourcewell
Phase One Agreement_Wesco Turf Inc_Omnia