Subject:
Title
Award of bid to Southern Road and Bridge, LLC for bridge structures, fixed concrete maintenance, and minor repairs.
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Recommended Action:
Recommended Action
Approval of the award of bid to Southern Road and Bridge, LLC (Southern Road) for bridge structures, fixed concrete maintenance, and minor repairs.
• This contract includes all mobilization, labor, supervision, quality control, new materials, equipment, tools, vehicles, supplies, testing, maintenance of traffic, demobilization, and incidentals to remedy bridge maintenance needs on an as-needed basis.
• Award recommendation is to Southern Road as the only responsive and responsible bidder in the amount of $4,674,762.75.
• Sourthern Road submitted a bid in the amount of $7,037,762.75. Because there was only one bidder and due to budget constraints, quantities were able to be reduced resulting in a negotiated total contract of $4,674,762.75.
• Funding for the first year of this award is included in the Fiscal Year (FY) 2024 budget in the County Transportation Trust Fund. Funding for the second year of this award is included in the requested FY25 Budget submission. Funding for the third year of this award will be requested in future budgets.
Contract No. 24-0211-ITB-C in the amount of $4,674,762.75 with all work to be completed within three years; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
5.3 Ensure effective and efficient delivery of county services and support
Summary:Summary
The work under this contract shall include all mobilization, labor, supervision, quality control, new materials, equipment, tools, vehicles, supplies, testing, maintenance of traffic, demobilization, and incidentals to remedy fixed bridge and box culvert maintenance needs. Maintenance is to include cleaning and coating of surfaces, painting and sealing cracks, rehabilitation of expansion joints, restoring spalled areas, miscellaneous landscaping maintenance (mowing, tree trimming, and/or edging), debris removal and various concrete repair.
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Background Information:
On January 24, 2024 the Purchasing & Risk Department released an invitation to bid on behalf of Public Works Transportation Department, Roadway and Maintenance Division seeking to establish a contract for ongoing maintenance of fixed concrete bridge structures, box culverts and surrounding areas.
Fiscal Impact:
Agreement amount not-to-exceed: $4,674,762.75
Funded with Public Works operating funds.
Staff Member Responsible:
Kelli Hammer Levy, Director, Public Works
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
N/A
Attachments:
Agreement
Tabulation