Subject:
Title
Award and agreement with Allied Universal Corporation to supply sodium hypochlorite-liquid.
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Recommended Action:
Recommended Action
Approval of the award and agreement with Allied Universal Corporation to supply sodium hypochlorite for the Utilities (PCU) and Solid Waste (PCSW) Departments.
• This contract provides sodium hypochlorite - 12.5 trade percent, on an as needed basis, used in the disinfection of drinking, reclaimed, and industrial water to protect public health and maintain compliance with the Environmental Protection Agency standards and regulations by PCU and PCSW Departments.
• The total estimated expenditure for the three-year contract is $7,807,709.28, with an estimated annual expenditure of $2,602,569.76.
• The contract has a term of three years with provision for two twenty-four-month term extensions allowing for price adjustments based on the chemical pricing index.
• Two bids were received with Allied Universal Corporation as the lowest responsive, responsible bidder.
• The price of sodium hypochlorite has more than doubled in price as compared to the soon to be expired current contract due to ongoing pandemic-related supply issues, higher fuel and transportation costs, and rising costs for raw materials due to inflation.
• Funding is available in the Fiscal Year (FY) 2023 Adopted Budget and FY24 Proposed Budget (and was part of the information presented at the Department’s Budget Information Session). Approving the contract does not obligate the County to spend. That obligation occurs at the time of purchase order, which will adhere to the approved budget at the time of obligation and not before. Funding is derived from the PCU Water, Sewer, and PCSW Operating Funds.
Contract 22-0701-B in the not to exceed amount of $7,807,709.28 effective August 1, 2023; Authorize the Chairman to sign and the Clerk of the Circuit Court to attest.
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Strategic Plan:
Practice Superior Environmental Stewardship
3.3 Protect and improve the quality of our water, air, and natural resources
Deliver First Class Services to the Public and Our Customers
5.2 Be responsible stewards of the public’s resources
Summary:
Summary
This contract is for the supply and delivery of sodium hypochlorite - Liquid 12.5 trade percent, a chemical utilized by PCU and PCSW to disinfect water at the Water and Reclaimed water facilities throughout the County to protect public health and meet regulatory requirements.
This contract has a term of three (3) years and includes two twenty-four-month term extensions allowing for price adjustments based on the chemical pricing index.
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Background Information:
The Purchasing Department, on behalf of the PCU and PCSW, published a bid on September 16, 2022, to provide sodium hypochlorite to use in the disinfection of drinking and reclaimed water. Following numerous attempts to have the first vendor execute the contract, the first vendor dropped out and Allied Universal Corporation agreed to hold bid pricing and sign the County contract.
Two bids were received, Allied Universal Corporation as the lowest responsive, responsible bidder. This contract replaces contract 178-0270-B, which will expired on July 16, 2023.
Fiscal Impact:
Estimated thirty-six (36) month expenditure: $7,807,709.28
Total estimated average annual expenditure: $2,602.569.76
Funding is derived from PCU Water, Sewer, and PCSW Operating Funds.
Staff Member Responsible:
Jeremy Waugh, Interim Director, Utilities
Merry Celeste, Division Director, Purchasing & Risk, Administrative Services
Joe Lauro, Director, Administrative Services
Partners:
Solid Waste
Attachments:
Agreement
Bid summary